SETTING UP LEAVES (OR MANUAL HOURS)
(Lauranka Time Clock Series 3)
This guide will help you setup Leaves. The software comes with 2 pre-loaded leave types, Annual an Sick. You can add as many types of leaves as you like, and in fact with the evolution of the system although called Leaves these can be almost any type of manual hours allocation you like.
Once setup Leaves are allocated via the 'Corrections' screen.
If you don't intend to use Leaves within the system then this option can be ignored.
STEP 1. Open your Lauranka Time Clock Software.
STEP 2. Select 'Setup' from the 'Main Menu'.
STEP 3. Select 'Leaves'.
STEP 4. Select 'New' to create a new Leave.
STEP 5. 'Name': Give the Leave/Payment a name.
STEPS 7-16 are optional
(complete if required)
STEP 7. 'Description': Ability to enter a description.
STEP 8. 'Pay Export Code': If you intend to transfer Leave values to one of the applicable payrolls, then this value should match your payroll Leave/Payment code.
STEP 9. 'Unpaid Leave': By ticking this box any value entered for this Leave type will be excluded from all applicable Pay Export Files when transferring to Payroll.
STEP 10. 'Payed By: Hours/Days': If you intend to transfer Leave values to one of the applicable payrolls, this allows you to determine if the values is transferred in 'Hours' or 'Days'.
The default is 'Hours'
If set to 'Days' then when creating the days value for the Pay Export File, the 'Hours Per Day' value as set in the Employees setup screen in doing its calculations.
I.e. if you set the 'Hours Per Day' to 8:00, and a Leave was 8 hours also, then this would be 1 day (e.g. 8/8), likewise if the Leave was 4 hours this would be 0.5 days (e.g. 4/8).
STEP 11. 'CSV Payfile (Days): If you intend to transfer Leave values to one of the applicable payrolls, this allows you to have the Leave count towards days paid within the payroll (*subject to the below).
* Before using this option please check with your Payroll provider first as they may automatically add Leaves into the Day Count. In which case this box should not be ticked.
STEP 12. 'Use in Weekly Over Time Calculations': If you have setup overtime on a weekly basis within Group(s), by selecting this option hours for this Leave type will count towards overtime.
STEP 13. 'Minimum Weekly Hours': If you have setup minimum weekly hours within Group(s), by selecting this option hours for this Leave type will count towards these minimum hours.
STEP 14. Job Tracking Allocation
complete if required
STEP 14a. The 'Job Tracking Allocation' function allows you to automatically allocate a Cost Center and/or Job to this Leave type when transferring the Leave value to one of the applicable payrolls. This is the only function of this feature.
STEP 15. 'Report Settings': This feature is only for use in a number of very limited reports, and is not required to be setup unless you are specifically using the reports in question.
STEP 16. Finally press 'Save' to save your Leave.