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© 2015-2019 by Lauranka New Zealand Ltd

LAURANKA

HELP WIZARD

Install

Hardware and software

installation

Setup

Entering your employees and work rules

Using

Running your system on a day to day basis

For Lauranka Time Clock Series 3

and 4G Fingerscan Reader

Software Installation

Step by step instructions

Important Note/Update

If you are using the latest Sigma Finger Scan or MorphoWave Hand Reader then please miss the below Steps 2-5 (as these relate to the older V-Station Readers) and click on the below SIGMA button in stead for this section. Once complete continue with Section 2.

Fingerscan

Installation

How to mount your Fingerscan Reader and use it

Setting IP Address

How to set the IP address on your Fingerscan Reader

Registering

A simple guide on how to register a finger scan for a user

Clocking Guide

A simple guide showing how users clock on and off

 
 

Hardware and software installation

The purpose of this guide is to take you step by step through the installation of both your V-Station Fingerscan Reader (hardware), and also installing your Lauranka Time Clock and Comms software. The software can be configured to run in a number of ways on your computer/network.  For the purpose of not causing undue confusion, this Installation Wizard will guide you through a basic type install.

 

As such if you require additional information on other install configurations please don't hesitate to contact the team at Lauranka.

 

Once installed Lauranka Time Clock can be run from the Windows menu and is called:

 

Lauranka Time Clock

 

Verification Code: You have 30 days to enter this code from date of first activation of the software. This Code will be provided by Lauranka New Zealand Ltd.

 

Default Password: Open

 

Setup

Entering your employees and work rules

The purpose of this guide is to take you through step by step the setup of your Lauranka System. We have endeavored to try and keep it as straight forward as possible, as such the Wizard will not cover all aspects of the more complex settings.

 

If there is something you come across that is not covered by this Wizard, and/or something which you require clarification please don't hesitate to contact the support team at Lauranka.

 

Details relating to the optional Job Tracking and Rostering Software modules will be denoted by different color writing. if your licensing does not include these optional modules please skip them during the wizard process.

 

Optional Software Modules will be denoted in the following colours:

 

Job Costing Module        Rostering Module

A simple step-by-step video guide for our Lauranka Time Clock Software for use with MorphoWave and Sigma Readers.

Required

Minimum required to run the system

Comms

Setup

Step by step instructions to add your Fingerscan Reader

Password

How to add/change a system Password

Rules/Awards

How to setup your Rules so hours are calculated correctly (i.e. Breaks, Rounding, Shift Starts, etc)

Employees

How to add an employee to the Software and allocate the to their Rules

Optional

Additional features that can be enabled

Statutory Holidays

How to add Stat Holidays

Leaves

(If used)

A simple guide on how to add Leave or Manual Hour Types

Add-ons

Optional modules that can be added

Cost Centres

(If used)

A simple guide on how to add Cost Centres

Jobs

(If used)

A simple guide on how to add Jobs

Allowances

(If used)

How to add an automatic or manual type Allowance

Deductions

(If used)

A simple guide on how to add Deductions or Refund types

Rosters

(If used)

How to setup Shifts and apply them to Rosters

Polling

Retrieves clocking data from your reader(s) back to the P.C. This should be done daily

Importing Punches

Imports data once Polled into the Time Clock Software. This should be done daily after Poll

Missing Punches

 An easy function that allows you to correct any misse punches

Corrections

Allows you to make correct hours, add leaves, allowances, etc., as well as close the week period

Reports

 Allows you to print reports as well as exporting Timesheets out to one of the applicable payrolls

Additional Processes

Stat Holidays

Editing Statutory holiday hours and rules for individual holiday dates

Job Costings

Mass adding, modifying or transferring employees punch times using the option Job Tracking Module

Rostering

Creating, allocating, copying, and Rotating employees Rosters for an employee(s) using the optional Rostering Module

Punch at the P.C.

How to install and use the optional add-on P.C./Server Clocking module

This purpose of this guide is to take you through the recommended day to day processes to run your system.

 

We have endeavored to try and keep it as straight forward as possible, as such the Wizard will not cover all aspects of the systems functionality. If there is something you come across that is not covered by this Wizard, and/or something which you require clarification please don't hesitate to contact the support team at Lauranka.

Using

Running your system on a day to day basis

 
 

Adjust Time

The time is wrong on my Finger Scan Reader and I want to change it?

Finger Scan Cleaning

The sensor on my Finger Scan Reader is dirty and I want to know how to clean it?

PIN Number

I have an employee who consistently has difficulty clocking in. How can I change them to a PIN number on my Finger Scan Reader?

Exporting to Payroll

Can I export to hours worked from the Time Clock Software to my Payroll?

Scheduling

I would like to scheduling tasks within my Time Clock Software. How can I do this?

Log File

I would like to see what changes have been done in the Time Clock Software

Stat Day Option for Mass Midnight Shifts

A process option to guide you through mass shifts working through midnight on Stat days

Requires optional Job Tracking

Duplicate ID Error on Import

A simple process to correct and re-index the Import Table if you have a duplicate ID error

Importing Employees from a simple CSV File

A simple guide on how to Import Employees details using our simple Data Transfer routine

Importing Employees from IMS Payroll

A simple guide on how to Setup and Import Employees from IMS Payroll

Terminating an Employee

A simple guide on how to Terminate en employee from Lauranka Time Clock

Global Rule Changes

A simple guide detailing protocols around changing Pay Ending Days and Before/After options for Day Change Times