LAURANKA

GLOBAL RULE CHANGES
RULE CHANGE NOTIFICATION AROUND ALTERING THE PAY ENDING DAY AND/OR THE BEFORE/AFTER SETTING
(Lauranka Time Clock Series 3)

Important Note:

Within Lauranka the way data is processed and stored is based around preset weekly cycles (as set per the Pay Ending Day and the Before or After midnight option of when a Day Changes). We store and process data this way as there is many potential extra values that may require to be allocated based on the week cycle itself, i.e. minimum weekly hours, allowances based on weeks, etc. to give a very few examples.

 

The process of changing the last day of a pay week or rotating a day to start prior to midnight generally occurs very infrequently and is a big decision for most companies. Likewise for your lauranka software this is also considered to be quite a major change in Rules which due to how we store data has the potential to cause an inability for Lauranka to call up certain historic data if left unchecked and processes not followed correctly.

 

From release Version 3.101 we have added more controls to restrict the ability to make changes affecting live Group (Rules) specifically in relation to altering the Pay Ending Day or the Day Change Time from After to Before (or vice versa).

 

These restrictions in essence mean that once you have created your Group and have established data (more than 2 weeks history or have any data within a Closed Period associated ) you cannot (MUST NOT) alter either:

 

1. The Pay Ending Day or the Day Change Time from After to Before (or vice versa) within a Group (Rule); or likewise )

2. Allocate an Employee to another Group (Rule) with a different Pay Ending Day or the Day Change Time from After to Before (or vice versa).

 

To help you navigate your way around what to do in the event you need to change either the Rules or Employee in line with the above restrictions the following guides will help.

Changing the Pay Ending Day or the Day Change Time from After to Before (or vice versa) within a Group (Rule).

  1. Create a new Group (set of Rules) with the new setting

  2. Terminate any existing employee(s) whom will apply to this new Group

  3. Recreate any Employee(s) and allocate them to this new Group.

 

Changing an Employee to another Group with a different Pay Ending Day or the Day Change Time from After to Before (or vice versa).

 

  1. Terminate any existing employee(s) whom will apply to this new Group

  2. Recreate any Employee(s) and allocate them to this new Group.

 

When you recreate a new Employee they can have the same card Number , etc. as previously and their old data can still be view under their old profiles.

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