LAURANKA
STATUTORY HOLIDAY MIDNIGHT WORK THROUGH
(Lauranka Time Clock Series 3)
By default Lauranka Time Clock will process a shift that works through midnight into or out of a Stat Holiday (day) based on the designated day the entire shift falls within. Therefore this means that by default an entire shift irrespective of which day it might likely start or finish in would be treated as a Stat day. Currently if this is not suitable then this can be overridden with a manual adjustment.
The following process details an option you could consider using if working through midnight into or out of a Stat Day, where you wish to do a clean break at midnight for Overtime on a Stat holiday specifically between 00:00 and 23:59.
It requires use of the optional add-on Job Tracking module for ease of mass processing and is designed for if you have large numbers of staff where you wish to process this function on a mass basis. Please note the same process can be employed on an individual basis (with or without the Job Tracking module), however in this case it would be easier to just add the required clockings (Out at 23:59 and In at 00:00) directly via the Corrections Screen.
This process should only be given consideration if the Group rule is currently dictating a Day Change Time of After (NOT Before).
The following will highlight several scenarios’ depending upon if they either start before the Stat and work through midnight or start in Stat day and work past midnight
The first Step (setting the Rules):
You need to alter the Group Rules so the:
-
Day Change Time is now After and 00:00, and the Extend Hours should be set to Yes.
-
The length of the Extend Hours should be long enough to include the latest somebody may clock out after working through midnight. (I.e. if they could work to 7am you might make the Extend Hours 8:00.)
By changing the above you now allow for clockings to be entered at midnight that will split the day purely based on the 24 hours from midnight for the Stat day)
The next Step (using the Rule):
The follow assumes that the allocation of Stat days have been setup already via the Statutory Holiday Setup functions (s).
Working through midnight into a Stat day
Using Christmas day the 25th Dec 2017 as an example, the first example covers working from the 24th through midnight into the 25th. (I.e. Into the Stat day)
1. Open the ‘Job Costing’ function on the ‘Main Menu’ and ensure you are in the ‘Job Costing Transfer’ screen.
2. In the ‘Criteria From’ options (left hand side of the Screen), ensue ‘All Cost Centres’ and ‘All Jobs’ are selected. Next select ‘Retrospective Time’ under the ‘Select Date/Time’ option.
3. In the ‘Date From’ option select the ‘24th Dec 2017’. For the ‘Time From’ option select ’23:59’ and the press ‘Create On-site List’.
4. You should now have a list of everyone who was on site at 23:59 on Christmas Eve in the ’Employee Onsite List’. Next select all employees to undertake this action on by pressing the ‘>>’ button. This should transfer to the ‘Employee List’ on the right hand side box.
5. Under the ‘Criteria To’ options (right hand side of the Screen), ensure ‘No Change’ (the default) is selected for both ‘Cost Centre’ and ‘Job’. Next select 'Add/Modify/Date/Time’ under the ‘Select Date/Time’ option.
6. In the ‘Date To’ option select the ‘25th Dec 2017’. For the ‘Time To’ option select ’00:00’ and the press ‘Add New Start/Stop Punch’.
7. Next without refreshing the screen (I.e. we will use the same ‘Employee List’ selection), again leave ‘No Change’ (the default) selected for both ‘Cost Centre’ and ‘Job’. But now under ‘Add/Modify/Date/Time’, make the ‘Select Date/Time’ option ‘24th Dec 2017’. And for the ‘Time To’ option select ’23:59’ and the press ‘Add New Start/Stop Punch’.
Working past midnight out of a Stat day
Using Christmas day the 25th Dec 2017 as an example, the second example covers working from the 25th through midnight into the 26th. (I.e. Out of the Stat day)
1. Open the ‘Job Costing’ function on the ‘Main Menu’ and ensure you are in the ‘Job Costing Transfer’ screen.
2. In the ‘Criteria From’ options (left hand side of the Screen), ensue ‘All Cost Centres’ and ‘All Jobs’ are selected. Next select ‘Retrospective Time’ under the ‘Select Date/Time’ option.
3. In the ‘Date From’ option select the ‘25th Dec 2017’. For the ‘Time From’ option select ’23:59’ and the press ‘Create On-site List’.
4. You should now have a list of everyone who was on site at 23:59 on Christmas Day in the ’Employee Onsite List’. Next select all employees to undertake this action on by pressing the ‘>>’ button. This should transfer to the ‘Employee List’ on the right hand side box.
5. Under the ‘Criteria To’ options (right hand side of the Screen), ensure ‘No Change’ (the default) is selected for both ‘Cost Centre’ and ‘Job’. Next select ‘Add/Modify/Date/Time’ under the ‘Select Date/Time’ option.
6. In the ‘Date To’ option select the ‘26th Dec 2017’. For the ‘Time To’ option select ’00:00’ and the press ‘Add New Start/Stop Punch’.
7.Next without refreshing the screen (I.e. we will use the same ‘Employee List’ selection), again leave ‘No Change’ (the default) selected for both ‘Cost Centre’ and ‘Job’. But now under ‘Add/Modify/Date/Time’, make the ‘Select Date/Time’ option ‘25th Dec 2017’. And for the ‘Time To’ option select ’23:59’ and the press ‘Add New Start/Stop Punch’.
Both the above examples are essentially identical in the process. You will note that essentially what we are doing is clocking them out at 23:59 and back in at midnight so the day can now effectively be severed at midnight to keep Stat calculations confined to one day. You’ll note that in practice this is reversed, i.e. 00:00 before 23:59.
Considerations:
-
If you are rounding to 1 minute or the Out Break point is at it’s maximum this process will not work as it will round the 23:59 away from 00:00.
-
Where a Stat Day is either the first or last day in the week using the process will generally see some hours for a week moved into another week.
-
Likewise if you are paying overtime based on a day or week this may have a bearing in regards to entitlement, in which case overtime should be corrected via a manual adjustment.
-
Where you have someone working through midnight on both sides of the 24 hours, then doing both above examples takes care of this.
-
Where you don't have the Job Tracking Module then the above addition of a Clock Out at 23:59 and back In at 00:00 can be done manually via the Punch Corrections Screen for an Employee.